Remington College | NACE | Privacy Policy

NACElink Privacy Policy

You are now on the NACElink web site, owned and operated by the National Association of Colleges and Employers (NACE). NACE is committed to maintaining the privacy of personal information of the people who use ("you" or "user") of NACElink ("Site"). Since we collect certain types of information about our users, we want you to understand the terms and conditions surrounding the capture and use of that information. This privacy statement discloses what information we collect, how we use it, and how to correct and change it. NACE will provide a link to this privacy policy on all pages on NACElink.com that ask for your personal information.

NACElink is a national, web-based system for recruiting college students for all types of employment, e.g., full-time, part-time, internship, co-op, work-study, alumni, etc. NACElink includes three components: job-posting, resume data base, and interview scheduling.

Employers use NACElink to post employment opportunities and search the central resume data base directly on NACElink.com, through a college's or university's web site, or DirectEmployers Association's web site. Some college and university career centers, NACElink Custom schools, use NACElink to provide a web-based system for job posting, resume data base, registration, and interview scheduling for its students and for the employers who recruit on their campuses. Other college and university career centers, NACElink Connect schools, use NACElink to provide access for students to only job postings and a central resume data base housed on NACElink.

Students/job seekers use NACElink though their college/university career centers to post resumes and review job opportunities.

Through NACElink.com, different types of data are collected from schools, employers, and students/job seekers. NACE's commitment to all users—schools, employers, and students/job seekers—is that NACE will maintain the confidentiality of all information collected on NACElink. NACE will not sell, transmit, or disclose in any fashion this information to any other organization except for our alliance partner DirectEmployers.com, who will host the data. The information collected on NACElink.com is stored in outside secure servers hosted by DirectEmployers Association (DirectEmployers), NACE's partner in providing NACElink.com to you.

NACE and DirectEmployers have access to individual data for the purpose of providing customer and technical services to the school, employer, or student user. However, NACE may run reports on employment trends. These reports will aggregate employment data. The reports will not use any student/jobseeker data, nor will the reports use any personally identifiable information from schools or employers. For example, NACE may report that there are 1,200 jobs posted seeking accounting majors in the NACElink system; that 45 percent of the jobs are in the southwest geographic area; that 35 percent of the job postings are for internship positions.

Types of data collected

NACElink Custom schools

DirectEmployers receives and collects personally identifiable information about student users (such as name, contact information, demographic information, academic history, etc.) from you via NACElink after a student registers for services and when the student uploads resumes, cover letters, writing samples, and other documents which contain personal information about the student through your career center's web site. DirectEmployers will also receive and collect from you job postings (including job descriptions, employment qualifiers, and salary information) and interview schedules from employers who post employment opportunities on your career center web site.

DirectEmployers is the career center's host server, storing and maintaining the data.

NACE and DirectEmployers will have access to the individual, personal information that is transmitted from your career center for the purpose of providing customer and technical services. Neither NACE nor DirectEmployers will use or access this data for any other purpose. However, NACE may run reports on employment trends. These reports will aggregate employment data. The reports will not use any student/jobseeker data, nor will the reports use any personally identifiable information from schools or employers.

In that connection, depending on your internal policies, your staff and administrators may have the ability to access and use some or all of the student's personal information that is housed by NACElink, including, without limitation, the ability to send e-mail to a student using communication tools on the Site and, in certain instances, to publish resumes in the school's resume book(s) on the Site, and to send resumes to employers on behalf of a student. While NACE strongly discourages this practice, should your staff have access to employer information, such as contact information, passwords, and job postings, you should advise employers that you have such access and how you will be using the employer data. The school's career center and the activities and practices of its staff and administrators are not subject to this Privacy Policy, and NACE is not responsible for what colleges or universities do with personal information about students/job seekers that is available or accessible to you on or through the Site. NACE strongly encourages each school to post prominently its privacy policy on the career center's web site, including its policy regarding access to and use of employer data.

Besides the student information that DirectEmployers will store for career services centers, NACElink will also collect contact information (such as your phone number or e-mail address), unique identifiers (such as your NACE membership or account numbers, or password to NACElink); and financial information (such as a credit card number), and demographic information (for example, your age, location, type of organization, size of organization). The financial information collected will be used only to bill your school for the maintenance and license fees. Your credit card information will be deleted as soon as the transaction is completed and will not be stored on DirectEmployers's servers. You will have to re-enter that information each time there is a new financial transaction.

There may come a time when NACE will have the capability to ask for information for surveys and polling purposes. You may choose to provide or not to provide, at your sole discretion, the information that is requested in the surveys or polls. The results of the surveys or polls could be used to improve NACElink, provide data on employment trends, or for other reporting purposes. Should you participate in the polls or surveys your identity and personal information will not be disclosed to any third party in any fashion.

NACElink Connect schools

NACE will provide a link from the career services web site to NACElink. Students/job seekers will access NACElink directly from this link and will create a personal password at the time of registration. Students/job seekers will directly input their data into the NACElink system. NACE and DirectEmployers will have access to personal information for the purpose of providing customer and technical services. NACElink Connect schools—the career services staff, administrators, and faculty—will not have access to any of the personally identifiable student data or employer job posting data housed on the NACE link system.

Students/job seekers

DirectEmployers receives and collects personally identifiable information about you, a student user, (name, contact information, demographic information, academic history, G.P.A, employment history, etc.). DirectEmployers receives this when you register with NACElink by completing a profile directly on NACElink or through your college or university's career center web site.

A student also may choose to participate in the central resume data base on NACElink. This means that your personal profile information and resume will be searchable by and accessible to the employers/search firms that have access to that data base but who may not recruit on your school's campus.

DirectEmployers is the host server for information collected on NACElink, storing and maintaining the data. NACE and DirectEmployers have access to the individual personal information that you provide to your career center for the purpose of providing customer and technical services to you or the career office. Furthermore, DirectEmployers Association is specifically prohibited from using the individual personal data it is storing for any other purposes. However, NACE may run reports on employment trends. These reports will aggregate employment data. The reports will not use any student/jobseeker data, nor will the reports use any personally identifiable information from schools or employers.

If your school is a NACElink Custom school, the career center staff, faculty, and administrators from your school may have the ability to access and use some or all of your personal information on the Site, including, without limitation, the ability to send you e-mail using communication tools on the Site and, in certain instances, to publish your resume in the school's resume book(s) on the Site and to send resumes to employers on your behalf. Your school's career center and the activities and practices of its staff and administrators are not subject to this Privacy Policy, and NACE is not responsible for what they do with personal information about students/job seekers which is available or accessible to them on or through the Site. If you have questions regarding the practices and policies of your school's career center with respect to your personal information, we recommend that you contact them directly.

If your school is a NACElink Connect school, career center staff, faculty, and administrators from your school will not have the ability to access any of your personal information on NACElink.

If you want to know whether your school has full access to your data on NACElink, please contact your career center.

Employers/search firms that use NACElink directly through NACElink or through your school's career center web site will have access to your resume and the personal information contained therein for recruiting, interviewing, and hiring purposes. Employers will also have access to limited information from your profile-name, school attending, graduation date, degrees, GPA, major, e-mail address, and relocation preference. Employers will only have access to this information if your profile matches an employer's search criteria.

The employers/search firms and their activities and practices of their staffs are not subject to this Privacy Policy and NACE is not responsible for what they do with personal information about you which is available or accessible to them on the career centers site or through NACElink. If you have questions regarding the privacy practices and policies of the employers/search firms with respect to your personal information, we recommend that you contact each employer/search firm directly.

While NACE endeavors to restrict access to this data base to eligible employers, NACE cannot guarantee that other parties will not, without our consent, gain access to the data base as well. You may remove your resume from the central resume data base at any time. However, employers and search firms who have access to this data base, and other parties who have otherwise gained access to the data base, may have retained a copy of your resume in their own files or data bases. NACE is not responsible for the retention, use, or privacy of resumes in these instances or for the use or privacy of resumes or other personal information of students/job seekers by any of such parties while such resumes or personal information are in the central resume data base

Employers

DirectEmployers will receive and collect from employers job postings (including job descriptions, employment qualifiers, and salary information) and interview schedules posted on career center web sites either directly through NACElink, through the DirectEmployers Association web site, or through the career center's web site. The information collected will be housed by DirectEmployers on NACElink. DirectEmployers is the employer's host server, storing and maintaining the data.

In addition to the employment information that NACE will collect and receive from you, NACE will collect contact information (such as your phone number or e-mail address), unique identifiers (such as your NACE membership or account numbers, your DirectEmployers membership account number, or your password to NACElink) and financial information (such as a credit card number), and demographic information (for example, your age, location, type of organization, size of organization). The financial information collected will be used only to bill your organization for the job posting and resume search transactional fees that you will be charged for use of NACElink. Your credit card information will be deleted as soon as the transaction is completed and will not be stored on NACE's or DirectEmployers's servers. You will have to re-enter that information each time there is a new financial transaction.

NACE may run reports on employment trends. These reports will aggregate employment data. The reports will not use any student/jobseeker data, nor will the reports use any personally identifiable information from schools or employers.

NACE has a contract with VeriSign to verify credit card numbers. VeriSign may only use your credit card information for those purposes.

There may come a time when NACE will have the capability to ask for information for surveys and polling purposes. You may choose to provide or not to provide, at your sole discretion, the information that is requested. The results of the surveys or polls could be used to improve NACElink, provide employment trend data, or for other relevant reports. Should you participate in the polls or surveys your identity and personal information will not be disclosed to any third party in any fashion.

How Will NACE Use Personally Identifiable Information Collected?

Except as described in this Privacy Policy, NACE does not disclose, display, or share your personal information to or with third parties without your permission.

NACE uses data collected on NACElink for the following purposes:

To enable employers to access and use various tools, features, and functionality of the NACElink system, such as posting jobs and interview schedules, and using resume search engines.
To enable students/job seekers to access various tools, features, and functions of the NACElink system, in particular, job posting, the central resume data base, and job-search agents.
To communicate with employers regarding use of NACElink and its services or to advise of NACElink system or Site changes or other events or occurrences, which may affect access to or use of the NACElink site; and to bill the school/employer for the services used by your organization.
NACE will be employing VeriSign to verify your credit card information. VeriSign will have access to your credit card number as necessary to perform the verification function, but they are required to maintain the confidentiality of your information and are prohibited from using your credit card information except to provide services to NACE.
NACE may run reports on employment trends. These reports will aggregate employment data. The reports will not use any student/jobseeker data, nor will the reports use any personally identifiable information from schools or employers.
To provide customer and technical services upon request by the user.
From time to time, NACE may also disclose personally identifiable information to fulfill certain legal and regulatory requirements or if we believe, in good faith, that such disclosure is legally required or necessary to protect others' rights or to prevent or mitigate harm.

Updating Account Information

NACE allows you to change or correct your personal information at any time. To do so, simply login to your NACElink account, go to your profile, and you will find options for editing the information you have submitted.

Internet Protocol (IP) Addresses and Aggregated User Data

NACE collects IP addresses from all users of the Site, and collects and monitors other data and information about the activities of our users on the Site collectively. We only use such data anonymously and in the aggregate. This data is not used to track or monitor personally identifiable information of individual users. We gather and monitor this data to analyze trends, administer the Site, and identify users when they visit the Site, track users' movements on the site, and gather broad demographic information for aggregate use.

Cookies

Cookies, which are small text files recorded in a user's hard drive, are employed by thousands of sites to enhance users' web viewing experience. Cookies cannot damage user files. Cookies in and of themselves do not personally identify users, although they do identify a user's computer. Cookies allow sites to "remember" users across pages of a site and across multiple visits to a site. However, when you use NACElink, it will set a cookie while you are on the site. Once you log out of the site or close your browser window the cookies are deleted. Thus, NACElink will not be storing information as to the number of times that you used the site and you will have to log in each time that you use NACElink.

Children

NACE does not knowingly collect or solicit personally identifiable information from or about children under 13 except as permitted by law.

Security

NACE takes every precaution to protect the user's information. When users submit sensitive information via the web site, the information is protected both online and off-line. DirectEmployers uses encryption to credit card information online. We do everything in our power to protect user information off-line. All of our user's information—not just the sensitive information mentioned above—is restricted to only the NACE and Direct Employer employees who need the information to perform a specific job (for example, our billing assistant or a customer service representative) are granted access to personally identifiable information. All NACE employees are kept up to date on our security and privacy practices.

In addition, the student and employer data is password protected, so only you (or third parties you provide your password to) can access this information. All personally identifiable information NACE collects about you is stored in limited-access servers. NACElink has technical, administrative, and physical security measures and safeguards in place to protect against the loss, misuse, and alteration of the information under NACE's control. This site uses secure servers to protect from loss, misuse, and alteration of the information under our control.

Privacy Policy Changes

NACE may deem it necessary or appropriate from time to time to modify this privacy policy to reflect changes in the way NACE collects or uses information or changes in privacy-related laws, regulations, or industry standards. Accordingly, NACE reserves the right to change this privacy statement at any time by posting the revised policy on this Site. Information will be handled according to the privacy statement in effect at the time the information is used. Your continued use of our Site following the posting of changes to this Privacy Policy will mean you accept those changes.

Questions or Concerns

If you have any questions, concerns, or complaints regarding this Privacy Policy or privacy issues relating to the Site, you can contact us at nacelink@naceweb.org or:

National Association of Colleges and Employers.
62 Highland Avenue
Bethlehem, Pa 18017
Phone: 800/544-5272
Fax: 610/868-0208